Upgrades Announced to Shifts App in Microsoft Teams

Microsoft has revealed updates to its Shifts app in Microsoft Groups for frontline employees and managers.

Frontline employees can profit from the added choice to share their availability by a selected date, whereas frontline managers can import schedules from Excel into Shifts.

Microsoft Shifts is a schedule administration instrument in Groups that enables customers to create, handle, and replace group schedules.

Availability by Date

Frontline employees let their managers know which days and occasions they’re out there to assist managers create shift schedules and thereby scale back the variety of changes required.

Staff have been already in a position to set their availability as recurring days, equivalent to each Tuesday from 9am to 5pm. Now, frontline employees are in a position to share the particular dates that they’re out there as nicely.

Inês Gil, a Microsoft worker within the Microsoft Tech Group, explains how this new characteristic will help each frontline employees and frontline managers:

This new performance empowers frontline employees to tailor their availability preferences for particular dates, providing them enhanced flexibility to handle distinctive scheduling necessities.”

“This extra characteristic seamlessly integrates with current choices for recurring availability.”

Import Schedules from Excel

Frontline managers can use an Excel workbook to switch schedules into Shifts to assist arrange groups extra rapidly, significantly when managing massive groups.

The following replace permits frontline managers to make use of Excel to create schedules and import them into Shifts by way of the Shifts Net or Desktop app.

Excel imports permit managers to routinely carry out numerous actions that will in any other case should be finished manually, together with assigning shifts and day off, including open shifts, organising shifts by group, including group members, and creating notes for the day.

Beforehand, customers needed to keep within the Shifts app whereas their information have been processing in order that they may monitor for import errors. They’d subsequently not have the ability to provoke chats in Groups whereas these information are processing, for instance.

With this newest replace, all frontline managers can verify on group import statuses for potential errors as an alternative of being pressured to attend. Managers can even view the final ten schedule creation actions by way of Excel import, making collaboration simpler between managers on a group.

A single Excel file can assist as much as 30,000 schedule entities, consisting of 10,000 shifts, open shifts, and day off entities. So as to add extra objects, you have to to create one other file.

To import your schedule to the Shift app, merely click on on ‘Extra choices’ within the upper-right-hand nook of the Shift Net or Desktop app and choose “Import schedule”.

Subsequent, choose “Add file” and select the related Excel workbook. After clicking “Open”, you may view its add standing and particulars within the Import historical past desk.

If profitable, the standing will show as “Imported”. The standing will say “Error” if any errors are detected.

These updates add to a string of developments launched in December final 12 months that included a individuals depend characteristic, updates to the person expertise, further controls for managers, day notes, in addition to the power to import and export day off and open shifts.

The month earlier than, November 2023, additionally noticed the discharge of assorted new updates to Shifts at Microsoft Ignite, which included higher data visibility, market controls, and deploying shifts at scale. It additionally talked about the identical functionality of transferring time offs and open shifts by way of Excel.